Running Payroll: Pay Runs, Payslips & Accounting Postings | Britixo Accounting Software UK.

Introduction

With staff and pay items ready, you’ll run payroll, publish payslips, and post payroll journals to the General Ledger.

1) Create a pay run

• HR → Payroll → New Pay Run
  
  

• Choose Period; select Employees (or All).
  
  

• Pull Timesheets/Attendance (if enabled).
  
  

2) Calculate earnings & deductions

• Review Basic, Overtime (units × rate), Commission, and Deductions.
  
  

• Add one-off items (bonus, allowance).
  
  

• Validate totals.
  
  

3) Publish payslips

• Click Publish to email payslips to employees.
  
  

• Payslips store under each Employee → Payslips (downloadable PDF).
  
  

4) Post payroll to accounting

• Click Post Journal; Britixo creates the Payroll journal (e.g., Debit Wages Expense, Credit Wages Payable/Bank, plus Taxes).
  
  

• Review in Accounting → Journals and Reports.
  
  

5) Pay employees

• Record a Bank Payment or export a payment file if supported.
  
  

• Mark payroll liabilities as paid when remitted.
  
  

Pro tips

• Reconcile payroll expense totals to P&L monthly.
  
  

• Use departments/cost centres if you track payroll by team.
  
  

• Lock the pay period after publishing to prevent edits.