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Purchase Payment & Refund Mapping | Accounting and Bookkeeping Software | UK Compliant.
In Britixo, both purchase payments and purchase refunds can be mapped to ensure supplier-related transactions are correctly recorded in your accounts. You can map these transactions manually, set them up for automatic mapping, or use bulk actions for efficiency.
Note: If mapping setups are disabled, these transactions won’t map automatically. You will need to perform manual mapping.
Purchase Payment Mapping
Manual Mapping
Create the Purchase Payment and approve it.
Click Map → select the account → click Save . The payment is added to your reports.
Automatic Mapping
Go to Accounting → Settings → Mapping Setup → Purchase Tab .
Enable Purchase Payment Mapping Setup .
Select the Payment Account and Deposit To Account .
Save changes.
Create and approve a Purchase Payment .
View results under Transactions → Purchase → Purchase Payment .
Payments are mapped automatically. If using a special payment method, configure Payment Mode Mapping so it maps to the right accounts.
Mass Mapping
Go to Transactions → Purchase → Purchase Payment .
Select payments with status Has not been mapped .
Choose Bulk Actions → Mass Mapping → Confirm . Selected payments are mapped automatically.
Edit / Delete / Mass Delete
Edit → change accounts and save (balances update).
Delete → removes mapping for one payment.
Mass Delete → select mapped payments → bulk remove mappings.
Purchase Refund Mapping
From a Purchase Order Return detail , create the refund.
Click Map → select the account → click Save . The refund is displayed in reports.
Enable Purchase Refund Mapping Setup .
Go to Transactions → Purchase → Refund to view.
Refunds are mapped automatically.
Go to Transactions → Purchase → Refund .
Select refunds with status Has not been mapped .
Choose Bulk Actions → Mass Mapping → Confirm . All selected refunds are mapped at once.
Edit → adjust mapped accounts.
Delete → removes mapping for one refund.
Mass Delete → select mapped refunds → bulk remove mappings.
Tip: Always configure both Purchase Payment Mapping and Purchase Refund Mapping alongside Payment Mode Mapping . This ensures all supplier transactions are categorised consistently across reports, reducing manual adjustments and maintaining financial accuracy.
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