Create a purchase order from a quotation
Copy approved quotation values into an order.
Exact navigationAdmin Area → Purchase → Quotations → open quotation → Create/Copy Purchase Order
Before you begin
- Use an account with purchase_orders capability and purchase-order status capability where applicable and confirm the intended record or setting before making a change.
- Follow the exact route above. If the screen or action is absent, check module activation, ownership and permissions rather than using another person’s account.
- Use controlled test data for configuration, integration, email, AI, payment, portal or automation changes before production-wide use.
What this guide covers
Copy approved quotation values into an order. The instructions reflect the supplied module’s registered menus, controller actions, views, settings and code-backed validation flow.
Exact step-by-step process
- Open Admin Area → Purchase → Quotations → open quotation → Create/Copy Purchase Order.
- Choose the New, Add, Create or Start action exposed on that screen.
- Complete the required fields described below and review any linked record, currency, tax, approval or recipient selection.
- Save or submit the form once; correct any validation message rather than bypassing it.
- Open the resulting record and verify its number, status, totals, files, activity and downstream links.
Fields, choices and supported possibilities
Quotation headerNumber, vendor, linked request, dates, currency/rate and status.
Commercial linesItems, quantity, price, tax, discount, subtotal and total.
EvidenceAttachments, comments, signature/uploaded e-signature, PDF and send activity.
Order headerOrder name/number, vendor, linked request/quotation, department, project, type, buyer and optional linked clients/sales invoices.
Commercial dataCurrency/rate, items, tax, discount type/value, shipping fee, days owed and totals.
Delivery dataShipping address/country, Incoterm, vendor note, terms, delivery date/status, files and payments.
Code-backed validations and workflow rules
- Quotation status changes require the dedicated quotation status capability.
- Automatic purchase-order creation occurs only when the relevant option is enabled and the quotation reaches the supported approval state.
- Purchase-order status changes require the dedicated purchase_order status capability.
- Delivery states include Undelivered, Pending delivered, Partially delivered and Completely delivered.
- Project can be mandatory when pur_order_project_required_condition is enabled.
Expected result and verification
- The supported create a purchase order from a quotation flow completes without bypassing permission or validation checks.
- The resulting record, setting, status, file, delivery event or external response is visible from the relevant workspace.
- Unexpected validation, provider or linked-record errors are investigated before retrying.
Security, privacy and operational checks
- Apply least privilege to purchasing, vendor, invoice, payment, return, contract and report permissions.
- Verify vendor identity, bank/payment details, tax, currency, totals and approvals before creating financial commitments.
- Treat public links, signatures, portal files, attachments and exported reports as controlled business records.
- Test settings and automated jobs with controlled records before production-wide use.