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Appointments & Scheduling · How-to guide

Configure Outlook Calendar

Prepare the Microsoft application connection required for staff Outlook calendar event actions.

Audience: Staff who manage appointmentsFeature: Outlook integrationModule v1.3.6
Feature pathAppointments > Settings > Outlook Calendar
Before you beginThis guide follows the supplied Britixo Appointments & Scheduling module version 1.3.6. The relevant access is Appointments: View. A menu, button, provider, time slot or client action can remain hidden when the signed-in user lacks the required permission, the module setting is disabled, the related record is in an ineligible state, or availability validation rejects the request.

What this feature does

Prepare the Microsoft application connection required for staff Outlook calendar event actions. It uses Britixo's permission-aware appointment, availability, status and integration flow rather than an unconnected diary entry.

How the module flow works

The Outlook integration uses configured Microsoft application identity values and MSAL-based authentication actions.

Staff authorisation is required before the module can create, update or delete calendar events.

The connection is separate from Google and can be used according to organisational calendar policy.

Step-by-step workflow

  1. Create or identify the approved Microsoft application.
  2. Enter the required client/application configuration in Appointments settings.
  3. Authorise the staff Microsoft account.
  4. Create a test Outlook event from an appointment.
  5. Verify update and delete behaviour.

Important fields and decisions

Client IDMicrosoft application identifier.
Redirect configurationAuthorised callback used by the sign-in flow.
Staff authorisationAccount-level calendar access.
Event referenceRemote identifier stored for maintenance.

What happens after completion

After this workflow completes, Britixo keeps the appointment and its supported relationships connected. Reopen the appointment and verify the saved status, date, timezone, customer or lead, service, provider, attendees, reminder state, calendar or meeting reference, invoice reference and history that apply to this feature. External email, SMS, Google, Microsoft or payment outcomes must be checked separately from the Britixo database save.

  • Open the saved appointment and confirm the final status and source.
  • Check the participant, provider, timing and timezone from the full detail page.
  • Review the relevant table filter, calendar, history, report or linked invoice instead of relying only on a success message.

Controls, checks and common mistakes

  • Use the exact redirect address configured in Microsoft.
  • Do not store secrets in public documentation.
  • Test tenant policy and consent requirements.
  • Use the least destructive correction and retain the appointment history when the booking existed operationally.
  • Never bypass a permission, availability, approval, client-access or verification control by changing an unrelated route or setting.
Scheduling and data safetyAppointment changes can notify customers, reserve provider time, update remote calendars, create meeting links or invoices and alter reports. Confirm the exact record, timezone, status and recipients before saving.
Browse connected topics:Outlook CalendarproviderinvoicepaymentcheckreportapprovalappointmentschedulingserviceavailabilityremindersfeedbackGoogle Calendar
Add, update or delete an Outlook calendar event →Appointments calendar integrations overview →Download an appointment ICS calendar file →Understand appointment data, public links and security boundaries →Connect Google Calendar →Synchronise an appointment to Google Calendar →Auto-add approved external appointments to Google Calendar →Update or delete a Google Calendar event →