Purchase invoices and payments

Review a purchase-invoice expiry notification

Verify the cron-generated notification for an approaching due/expiry date.

Audience: Purchasing staffPermission: purchase_invoices capability and invoice status capability where applicableModule v1.7.9

Exact navigationAdmin Area → Notifications / email and Purchase → Invoices

Before you begin

Use an account with purchase_invoices capability and invoice status capability where applicable and confirm the intended record or setting before making a change.
Follow the exact route above. If the screen or action is absent, check module activation, ownership and permissions rather than using another person’s account.
Use controlled test data for configuration, integration, email, AI, payment, portal or automation changes before production-wide use.

What this guide covers

Verify the cron-generated notification for an approaching due/expiry date. The instructions reflect the supplied module’s registered menus, controller actions, views, settings and code-backed validation flow.

Exact step-by-step process

Open Admin Area → Notifications / email and Purchase → Invoices.
Select the relevant record, filter, report, model or configuration described below.
Use the displayed action or read the current values without altering unrelated data.
Compare the output with the code-backed rules and expected result in this guide.
Record or correct any mismatch before relying on the output in production.

Fields, choices and supported possibilities

Invoice headerVendor, contract, purchase order, invoice number, date/due date, currency/rate and payment status.

Invoice linesItems, quantity, rate, tax, discount and totals.

SettlementPayments, batch payments, attachments, recurrence where exposed, expiry notification and linked debit applications.

Code-backed validations and workflow rules

Purchase-invoice status changes require the dedicated invoice status capability.
Payment labels include Unpaid, Partially paid and Paid.

Expected result and verification

The supported review a purchase-invoice expiry notification flow completes without bypassing permission or validation checks.
The resulting record, setting, status, file, delivery event or external response is visible from the relevant workspace.
Unexpected validation, provider or linked-record errors are investigated before retrying.

Security, privacy and operational checks

Apply least privilege to purchasing, vendor, invoice, payment, return, contract and report permissions.
Verify vendor identity, bank/payment details, tax, currency, totals and approvals before creating financial commitments.
Treat public links, signatures, portal files, attachments and exported reports as controlled business records.
Test settings and automated jobs with controlled records before production-wide use.