Add, Approve, and Pay Bills with Cheques | Accounting and Bookkeeping Software | UK Compliant.

Managing bills in Britixo ensures accurate expense tracking, supplier payments, and financial accountability. You can add new bills, approve them, and process payments using cheques—all within the Accounting module.

Add a New Bill

Go to Accounting → Bills.
Click Add New Bill.
Fill in the Bill Information:

Vendor → Select the vendor from the dropdown.
Name → Enter a reference title (e.g., Bill Demo).
Memo → Add notes or descriptions.
Bill Date → Date the bill was issued.
Due Date → Payment deadline.
Reference # → (Optional) Vendor’s invoice reference.
Attachment → Upload a copy of the invoice (PDF, image, etc.).

Complete the Expenses Tab:

Debit Account → Select the expense account.
Credit Account → Select the payable/bank account.
Amount → Enter the bill amount.

Note: Total debit must equal total credit.
Complete the Items Tab (if applicable):

Item → Select from the item list.
Description → (Optional) Add item details.
Qty → Enter quantity.
Cost → Enter unit cost.
Amount → Auto-calculated (Qty × Cost).

Review Total → Sum of Expenses + Items.
Click Save.

Approve Bills

Bills must be approved before payment. Once approved, they cannot be edited.

Filter by Not yet Approved.
Select a bill → Click Approve Payable.
For multiple bills → Use Bulk Approve.
Filter by Approved to view approved bills.

Approved expenses are mapped to the selected accounts. Items follow the account pair set in the Mapping Setup.

Pay Bills with Cheques

Go to Accounting → Bills → Approved.
Hover over the bill → Click Pay Bill.
In the Pay Bill form:

Choose Cheque.
Click Create New Cheque.

In the Write Cheques screen:

Adjust Configuration → Show/Hide fields.
Select Bank Account → Next cheque number is auto-generated.
Select Bill Item → Enter payment amount.

Sign the Cheque:

Click Sign.
Choose one option:

Signature → Draw directly in the popup.
Signature is Available → Import a saved signature image.

If Show 2 Signatures is enabled in Configure Cheques, the Sign option will not display.
Click Save and print the cheque.

With Britixo, you can create detailed bills, approve them for accountability, and process payments via cheques quickly and securely—keeping supplier payments on track and your financial records accurate.