Purchase Order Return Mapping | Accounting and Bookkeeping Software | UK Compliant.

In Britixo, supplier returns may involve a purchase order return and, in some cases, a refund. Both can be mapped manually, automatically, or in bulk. You can also edit or delete mappings when needed. Correct setup ensures that returns and refunds flow accurately into your accounting reports.

Note:

• The Order Return Transactions page only shows returns with a Finish status.
  
  

• If mapping setups are disabled, neither returns nor refunds will map automatically.
  
  

Manual Mapping

1. Create a Purchase Order Return.
   
   

• Either create a refund or change the return status to Finish.
  
  

2. Click Map → select the correct account → Save.
   The return and/or refund will now appear in accounting reports.
   
   

Automatic Mapping

1. Navigate to Accounting → Settings → Mapping Setup → Purchase Tab.
   
   

2. Enable:
   
   

• Purchase Order Return Mapping Setup
  
  

• Purchase Refund Mapping Setup
  
  

3. Select the Payment Account and Deposit To Account for each.
   
   

4. Save your settings.
   
   

5. Create the Purchase Order Return and set its status to Finish, or process the refund.
   
   

6. Go to Transactions → Purchase → Order Return / Refund.
   Both the return and refund are automatically mapped and appear in reports.
   
   

Tip: If refunds are paid using a special payment method, set up a Payment Mode Mapping to ensure they post to the correct account.

Mass Mapping

1. Enable Purchase Order Return Mapping Setup and/or Refund Mapping Setup.
   
   

2. Go to Transactions → Purchase → Order Return / Refund.
   
   

3. Select transactions with status Has not been mapped.
   
   

4. Choose Bulk Actions → Mass Mapping → Confirm.
   All selected returns and refunds are mapped automatically.
   
   

Edit Mapping

1. Go to Transactions → Purchase → Order Return / Refund.
   
   

2. Click Edit on the mapped transaction.
   
   

3. Update the account → Save.
   The related account balances update instantly.
   
   

Delete or Mass Delete Mapping

• Delete Single Mapping:
  
  

1. Go to Transactions → Purchase → Order Return / Refund.
   
   

2. Click Delete → confirm in the pop-up.
   The mapping is removed, and balances update.
   
   

• Mass Delete Mapping:
  
  

1. Go to Transactions → Purchase → Order Return / Refund.
   
   

2. Select returns or refunds with status Has been mapped.
   
   

3. Choose Bulk Actions → Mass Delete Mapping → Confirm.
   All selected mappings are deleted.
   
   

Summary: With Britixo, purchase order returns and refunds can be seamlessly managed through manual, automatic, or bulk mapping. By configuring accounts correctly in the Purchase Mapping Setup, you ensure that every supplier return and refund is reflected accurately in reports and account balances.