Britixo CRMBritixo CRM Enterprise Help Centre
Accounting & Bookkeeping · How-to guide

Pay a supplier bill

Record a payment against one or more approved supplier bills using check, card, electronic payment or cash methods.

Audience: Accounts payable staffFeature: Bill paymentModule v1.4.5
Feature pathAccounting → Pay Bills or Accounting → Bills → Pay Bill
Before you beginThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Bills: Edit and relevant Banking/Checks permission. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What this feature does

Record a payment against one or more approved supplier bills using check, card, electronic payment or cash methods. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The module provides a Pay Bills workspace, pay-bill form, item-allocation actions, attachments and delete-payment actions. It supports check, credit card, electronic payment and cash options.

A payment can cover multiple bill items or bills according to the displayed allocation controls.

If Check is selected, use the check workflow and register so printing, numbering, signing and void controls remain connected.

Step-by-step workflow

  1. Open Pay Bills and choose the vendor.
  2. Select approved outstanding bills.
  3. Choose the payment method and account.
  4. Enter payment date, reference and note.
  5. Allocate the amount across bills.
  6. Attach payment evidence where required.
  7. Save, confirm bill balances and match the bank transaction.

Important fields and decisions

Vendor and billsSelect approved outstanding liabilities.
Payment methodCheck, credit card, electronic payment or cash.
Payment accountBank, cash or clearing account credited.
Payment date and referenceSupport period and bank matching.
Amount allocationApply the payment across selected bill lines without exceeding balances.
Attachment and noteStore remittance or payment evidence.

What happens after completion

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Do not pay unapproved bills.
  • Do not exceed available bank balance or bill outstanding amount.
  • Use the correct payment method mapping.
  • Check for duplicated bank or check records.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:paymentbankingreconciliationsupplier billvendorcheckreportapprovalmappingdouble-entry
Manage bill-payment allocations and attachments →Create, sign and print a check →Configure payment mode account mappings →Reconcile a bank account →Supplier bills overview →Create and edit a supplier bill →