Accounting & Bookkeeping
Complete, code-flow-aligned guidance for ledger setup, automatic conversion, banking, reconciliation, bills, checks, budgets, project controls, imprests, claims, approvals and every visible Accounting report family.
FoundationsChart of Accounts and registersMappings and automationTransactionsBanking and reconciliationJournals and transfersBills, vendors and checksBudgets and approvalsAdvanced settingsReports
Module workflow
10 guidesFoundations
01Accounting & Bookkeeping module overviewUnderstand the complete Britixo Accounting & Bookkeeping workspace, its menu structure and how operational CRM records become double-entry accounting transactions.02Enable Accounting access and permissionsAssign the minimum Accounting & Bookkeeping capabilities required for each role without exposing settings or destructive actions unnecessarily.03Use the Accounting dashboardReview conversion status, income and sales summaries and the high-level accounting position from the module dashboard.04Understand double-entry accounting in BritixoLearn how debits, credits, source records, ledger accounts and balanced journal lines work inside the module.05Complete the Accounting setup checklistConfigure the module in a controlled order before converting live transactions or relying on reports.06Configure general Accounting settingsSet the financial-year, accounting basis, book-closing and automatic-conversion defaults used throughout the module.07Choose cash or accrual accountingUnderstand the accounting-basis setting and how it changes the timing of income and expense recognition.08Configure the financial year and close booksDefine reporting boundaries and protect completed periods from unauthorised back-dated changes.09Configure account numbers and default accountsStandardise ledger numbering and select the accounts used as controlled defaults by conversion workflows.10Troubleshoot a hidden Accounting menu or actionIdentify whether a missing screen is caused by permissions, inactive integrations, configuration or record state.
Module workflow
9 guidesChart of Accounts and registers
11Chart of Accounts overviewUnderstand the ledger account list, account types, active status, balances and how accounts are used by mappings and reports.12Create and edit a Chart of Accounts accountAdd a ledger account with the correct type, detail classification, number, name and opening information.13Import a Chart of AccountsUse the module's spreadsheet sample and validation flow to create multiple ledger accounts without duplicates or malformed classifications.14Activate, deactivate or delete an account safelyControl future use of a ledger account while protecting posted history and mapped workflows.15Configure account type detailsMaintain the detailed classifications available beneath the module's main account types and control how accounts group in reports.16Create and manage accounting classesAdd optional classes for segmenting transactions and reporting across departments, locations or other approved dimensions.17Use account registersReview ledger activity by account, inspect balances and trace transactions back to their source records.18Add or edit a manual register transactionRecord a controlled manual debit-and-credit transaction directly from the registers area when no supported source document exists.19Filter and export account registersNarrow register activity by account and transaction attributes, then retain a controlled output for review or audit.
Module workflow
12 guidesMappings and automation
20Accounting mapping setup overviewConnect CRM source records and optional modules to the correct debit and credit accounts before automatic conversion is enabled.21Configure sales invoice account mappingsDefine how customer invoices post to accounts receivable, income, discounts, taxes and item-specific accounts.22Configure payment mode account mappingsMap each CRM payment mode to the correct cash, bank or clearing account for received and paid transactions.23Configure credit note and refund mappingsSet the accounts used when customer credit notes are created, applied to invoices or refunded.24Configure expense category account mappingsMap CRM expense categories to expense accounts and control the accounting classification of direct and recurring expenses.25Configure tax account mappingsConnect each CRM tax rate to the correct input-tax or output-tax ledger account used by sales and purchase transactions.26Configure item and item-group mappingsRoute sales and related item activity to specific income, cost or inventory accounts instead of relying only on global defaults.27Configure payroll and payslip mappingsMap supported payroll payslip components to wage, liability, tax and cash or payable accounts.28Configure Purchase module mappingsMap purchase orders, supplier invoices, payments, refunds, returns and debit notes when the Purchase module is active.29Configure Warehouse account mappingsMap stock receipts, deliveries, opening stock and loss adjustments to inventory, cost-of-sales and variance accounts.30Configure Manufacturing and Omni Sales mappingsSet the ledger accounts used for manufacturing material and labour costs and for Omni Sales returns and refunds.31Configure fixed-equipment account mappingsMap assets, licences, components, consumables, maintenance and depreciation events from the Fixed Equipment module.
Module workflow
13 guidesTransactions
32Accounting transaction centre overviewReview operational records by source type, see conversion status and open the accounting details created from each record.33Convert sales invoices to AccountingCreate balanced accounting entries from eligible Britixo CRM customer invoices and review the receivable, income and tax lines.34Convert invoice payments to AccountingPost received customer payments to the mapped cash, bank or clearing account and reduce accounts receivable.35Convert credit notes, applications and refundsAccount for customer credits from initial credit note through invoice application or external refund.36Convert expenses and recurring expensesCreate accounting entries from manual, imported and automatically generated CRM expenses.37Review, correct or delete converted transactionsInspect linked accounting details and use the least destructive supported correction when a conversion is wrong.38Troubleshoot unconverted or incorrectly mapped transactionsFind why a source record did not convert or posted to unexpected ledger accounts.39Convert payslips to AccountingPost eligible Payroll payslip costs, deductions and liabilities when the Payroll integration is active.40Convert Purchase orders, invoices, payments and refundsReview every Purchase integration transaction type and post eligible supplier activity using configured mappings.41Convert Warehouse and stock transactionsPost approved stock receipts, deliveries, opening stock and loss adjustments when the Warehouse integration is active.42Convert manufacturing costs to AccountingPost material, labour and production-related costs from eligible Manufacturing orders.43Convert Omni Sales returns and refundsAccount separately for goods returned through Omni Sales and the related money refunded to the customer.44Convert fixed-equipment events to AccountingPost acquisitions, licences, components, consumables, maintenance and depreciation from the Fixed Equipment module.
Module workflow
19 guidesBanking and reconciliation
45Banking workspace overviewManage bank accounts, connected or imported feeds, posted transactions, matching and bank reconciliation from one permission-aware area.46Create and manage an Accounting bank accountAdd the bank or cash account used by feeds, registers, checks, transfers and reconciliation.47Configure Plaid bank-feed settingsSet the environment and connection values used by the optional Plaid integration before connecting bank accounts.48Connect and sync a bank feedConnect an Accounting bank account to Plaid and retrieve eligible external bank transactions into the feed review queue.49Import bank transactions from a spreadsheetUse the supplied banking import format to load statement transactions when a connected feed is unavailable or inappropriate.50Review and edit banking feedsFilter new bank activity, correct review fields and decide whether to add, match, ignore or defer each transaction.51Export, edit and re-import banking feedsUse the supported Excel round trip to review or update feed fields in bulk without changing the original bank statement values carelessly.52Create banking rulesAutomate repeatable classification or matching suggestions for feed transactions with consistent descriptions, payees or amounts.53Apply or undo a banking ruleReview rule output on feed transactions and reverse the rule assignment when it produced the wrong treatment.54Add a bank transaction from a feedCreate a new Accounting transaction from a bank-feed row when no existing CRM or ledger transaction represents the movement.55Match a bank transactionConnect a feed row to an existing Accounting transaction such as a customer payment, supplier payment, transfer or manual entry.56Bulk match bank transactionsMatch a feed row or selected feed rows to multiple compatible Accounting transactions using the module's bulk-match tools.57Unmatch or correct a bank transactionRemove an incorrect match and repair the Accounting or feed record without losing the original bank evidence.58Ignore, delete or restore bank-feed rowsHandle feed rows that are duplicates, informational or imported incorrectly without concealing genuine bank activity.59Use posted bank transactions and the banking registerReview bank transactions already represented in Accounting and compare them with the bank-account ledger balance.60Reconcile a bank accountCompare the Accounting bank register with a bank statement and complete a controlled reconciliation for the statement period.61Make a reconciliation adjustmentRecord an approved adjusting entry for a genuine bank difference that cannot be matched to an existing transaction.62Reopen or restore a bank reconciliationReturn a saved or completed reconciliation to review when an approved correction changes the underlying transactions.63Use bank reconciliation reportsReview completed reconciliation summaries and transaction-level details for each bank account and statement period.
Module workflow
5 guidesJournals and transfers
64Journal entries overviewUse manual multi-line journals for accruals, reclassifications, corrections and other approved accounting events not created by a source workflow.65Create and edit a journal entryRecord a balanced multi-line accounting adjustment with clear dates, accounts, references and supporting detail.66Export, delete and bulk-manage journal entriesUse journal export and bulk actions carefully while protecting approved ledger history.67Create a bank transferMove value between two owned cash or bank accounts without treating the movement as income or expense.68Manage, correct and delete transfersReview transfer history and correct an erroneous inter-account movement through the supported lifecycle.
Module workflow
15 guidesBills, vendors and checks
69Supplier bills overviewCreate, approve, pay and track supplier bills inside Accounting while maintaining vendor, tax and ledger connections.70Create and edit a supplier billRecord a supplier liability with accurate vendor, dates, lines, accounts, tax, memo and attachments.71Create a recurring supplier billConfigure a bill to generate future supplier liabilities on a repeat schedule without re-entering the template each period.72Approve and manage bill statusesMove supplier bills through review and payable states before payment and prevent inappropriate payment actions.73Pay a supplier billRecord a payment against one or more approved supplier bills using check, card, electronic payment or cash methods.74Manage bill-payment allocations and attachmentsReview how a supplier payment is distributed across bills and maintain supporting payment files without changing unrelated liabilities.75Vendor management overviewMaintain supplier identities, contact and payment information used by bills, checks and Accounts Payable reports.76Create and edit a vendorAdd a supplier with unique identity, contact, address and payment information for Accounting workflows.77Import vendors from a spreadsheetLoad multiple suppliers using the module's sample workbook and correct rejected rows safely.78Use the vendor profile and transaction historyReview supplier details, bills, payments and account position from the vendor profile.79Checks workspace overviewConfigure, create, sign, print, reprint, register and void supplier checks while maintaining bill and bank-account links.80Configure check layout, bank details and signaturesSelect a supported check style and control the bank address, company logo, numbering and signature presentation.81Create, sign and print a checkPrepare a check from approved bill payments or permitted transactions, then sign and print it through the controlled module workflow.82Use the check register, reprint and void controlsTrack check numbers and status, reprint only when justified and retain a clear void history for unusable or cancelled checks.83Link checks to supplier billsSelect approved supplier bills for a check and keep the check amount, allocations and payable balances consistent.
Module workflow
21 guidesBudgets and approvals
84Accounting budgets overviewPlan monthly, quarterly or annual Profit & Loss or Balance Sheet amounts and compare budget with actual Accounting results.85Create an Accounting budgetBuild a monthly, quarterly or annual ledger budget from scratch or from prior financial-year transactions.86Import, update or delete an Accounting budgetMaintain budget values through the supported workbook or edit flow while protecting approved versions.87Use Accounting budget reportsCompare saved Accounting budgets with actual ledger results using overview, variance and performance reports.88Project budgets overviewPlan and control project-level spending by category with manager ownership, dates, approval and export workflows.89Create and edit a project budgetSet a project's budget period, owner and detailed category limits before submitting it for approval.90Submit, approve, reject or void a project budgetMove a project budget through the configured approval chain and preserve the decision history.91Export a project budgetCreate an Excel output of project budget details for controlled review, approval evidence or project reporting.92Configure project budget categoriesCreate the approved category list used to structure project budgets, imprests and claims where applicable.93Check transactions against a project budgetUse budget mappings and enforcement settings to compare proposed project spending with approved category limits.94Imprests overviewRequest, approve, disburse and retire staff imprests while recording purpose, receipts, actual spending and variance.95Create and submit an imprest requestRequest a controlled staff cash advance with project, category, amount, purpose, accounts and supporting attachments.96Approve and disburse an imprestReview an imprest request, complete the approval chain and confirm the advance payment and ledger impact.97Retire an imprest and record varianceRecord actual expenditure, receipts and the difference between the staff advance and eligible spending.98Review imprest ledger entries and attachmentsAudit the disbursement, retirement, refunds and receipts connected to an imprest request.99Claims and reimbursements overviewSubmit staff expense claims, approve eligible amounts and record reimbursement or refund entries with project and category context.100Create, submit and review a claimRecord a staff reimbursement request with project, category, amount, accounts and evidence before sending it for approval.101Approve, reject and reimburse a claimReview claim evidence, complete approval and record payment to the staff claimant.102Manage claim refunds and ledger entriesReview, edit or remove reimbursement records and confirm claim booking and payment entries remain accurate.103Configure Accounting approval workflowsDefine approvers and approval steps for claims, project budgets and imprests using staff, manager and department relationships.104Understand Accounting approval statusesInterpret draft, submitted, waiting, approved, rejected, paid, refunded, disbursed and retired states across controlled workflows.
Module workflow
5 guidesAdvanced settings
105Configure Accounting currency ratesMaintain exchange rates used by supported multi-currency accounting and reporting workflows.106Retrieve online currency rates and review logsFetch available exchange rates from the configured online source and audit the retrieval results before use.107Modify income statement presentationCreate controlled presentation rules for Profit & Loss and related income-statement output without changing the underlying ledger transactions.108Reset Accounting configuration or data safelyUnderstand the module's reset actions and use them only in an authorised recovery or pre-production process.109Remove invalid or wrongly mapped Accounting entriesUse the module's maintenance actions only after identifying the exact invalid record or mapping problem and protecting audit history.
Module workflow
15 guidesReports
110Accounting report centre overviewNavigate the full Accounting report catalogue and choose the correct statement, ledger, ageing, tax, banking or management report.111Use Balance Sheet reportsReview assets, liabilities and equity as of a selected date through standard, detail, summary and comparison views.112Use Profit & Loss reportsAnalyse income, cost of sales and expenses using standard, detail, comparison, year-to-date, 12-month and percentage views.113Use Cash Flow and Changes in Equity reportsReview how operating, investing and financing activity changes cash and how profits, contributions and distributions change equity.114Use General Ledger, Journal and Trial Balance reportsTrace every posted debit and credit, review journal sequence and confirm total debits equal total credits.115Use transaction and account audit reportsInvestigate ledger activity through Account History, Recent Transactions, Transaction Detail by Account and Transaction List by Date.116Use Accounts Receivable ageing reportsReview unpaid customer balances by age in summary and detailed invoice views.117Use Accounts Payable ageing reportsReview unpaid supplier balances by age in summary and detailed bill or purchase-invoice views.118Use Tax Detail, Summary and Liability reportsReview taxable transactions, totals by tax rate and the resulting tax payable or receivable position.119Use Deposit Detail and Check Detail reportsReview deposits and check activity by account, date, payee and transaction reference.120Use Income by Customer and Deposit Detail reportsAnalyse revenue by customer and trace bank deposits back to the payments or transactions that produced them.121Use employee and time-activity reportsReview employee contact information and time-activity changes where the underlying Britixo features provide the data.122Review inventory and cost accounting resultsUse ledger and financial reports to validate inventory, cost of sales and production or warehouse conversion results.123Review expense and finance resultsAnalyse converted CRM expenses, supplier bills and related financial statement impact through detailed and summary reports.124Export, print and filter Accounting reportsProduce controlled PDF, spreadsheet or printed outputs with enough filter context to be reproducible.