Configure rota notification recipients
Set the code-backed email lists and employee-recipient option used for standard, amendment and cancellation messages.
Exact navigation Admin Area → Human Resources → Workforce Rota & Notifications → Notification & Builder Settings
Code-backed scope These instructions follow Human Resource Management v1.3.0. Use only controls visible to your permission level and confirm the saved record or audit entry after every action.
What you need before you start
- Access to Admin Area → Human Resources → Workforce Rota & Notifications → Notification & Builder Settings.
- The Human Resource Management: Settings capability or administrator access.
- The correct employee, record, period or authorised evidence.
How to do it
- Enter standard rota distribution recipients, separated by commas, semicolons or whitespace.
- Choose whether to also notify affected employees.
- Enter amendment/cancellation recipients; leave blank only when the standard list should be used as fallback.
- Click Save Notification & Builder Settings.
- Publish a controlled test rota and review Delivery Log.
Fields and options
Standard rota distribution recipientsValidated, lowercased and deduplicated email list.
Also notify affected employeesUses work email first, otherwise personal email.
Amendment / cancellation recipientsFalls back to standard recipients when blank.
What the module checks
- Every parsed item must be a valid email address.
- Duplicate addresses are removed.
- Recipient type and send status are logged per delivery attempt.
What happens next
The module saves the permitted change and records the resulting status, version, delivery or synchronisation evidence. Reopen the relevant register and verify it.
Troubleshooting
- If the control is missing, confirm the required HRM permission and module version 1.3.0.
- If saving fails, correct the exact field or state named in the validation message.
- If an email/automation is missing, review the module delivery/audit log and host cron/mail settings.
HR data safety Restrict identity, right-to-work, payroll, bank, health, disciplinary and document information to authorised staff. Do not place protected values in free-text notes, email recipients or screenshots.
Browse connected topics: rota distribution notifications