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Accounting & Bookkeeping · How-to guide

Understand double-entry accounting in Britixo

Learn how debits, credits, source records, ledger accounts and balanced journal lines work inside the module.

Audience: Finance usersFeature: Double-entry accountingModule v1.4.5
Feature pathAccounting → Journal Entry or any converted transaction
Before you beginThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Relevant Accounting view permission. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What this feature does

Learn how debits, credits, source records, ledger accounts and balanced journal lines work inside the module. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

Britixo uses double-entry records so every posted transaction has a balanced effect. An invoice commonly debits accounts receivable and credits an income account; a payment commonly debits cash or bank and credits accounts receivable. Actual accounts depend on configured mappings.

Credit notes, refunds, inventory movements and fixed-asset events can require more than two lines. The module's conversion logic builds those lines from settings and source data.

A balanced entry can still be incorrectly classified, so account selection and period review remain essential.

Step-by-step workflow

  1. Open a converted transaction or journal entry.
  2. Identify the source document and transaction date.
  3. Review every debit line and every credit line.
  4. Confirm total debits equal total credits.
  5. Check that the mapped accounts represent the economic substance of the transaction.
  6. Use General Ledger or Journal reports to trace the posted result.

Important fields and decisions

Debit accountReceives the debit side according to the account type and transaction purpose.
Credit accountReceives the balancing credit side.
ReferenceConnects the ledger entry to the source invoice, payment, bill, expense or manual transaction.
ClassOptional reporting dimension when classes are configured.
Amount and currencyMust be interpreted using the organisation's accounting currency settings.

What happens after completion

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Never fix an imbalance by choosing an arbitrary account.
  • Correct the source mapping when the same issue repeats.
  • Respect closed-book dates.
  • Keep attachments and references for material manual journals.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:invoicepaymentcredit noteexpensereconciliationChart of Accountsjournal entrysupplier billcheckreportcurrencyapprovalvendorclass
Chart of Accounts overview →Accounting mapping setup overview →Create and edit a journal entry →Use General Ledger, Journal and Trial Balance reports →Accounting & Bookkeeping module overview →Enable Accounting access and permissions →