Britixo CRMBritixo CRM Enterprise Help Centre
Accounting & Bookkeeping · How-to guide

Complete the Accounting setup checklist

Configure the module in a controlled order before converting live transactions or relying on reports.

Audience: Administrators and finance leadsFeature: Initial setupModule v1.4.5
Feature pathAccounting → Settings
Before you beginThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Settings: View and Edit. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What this feature does

Configure the module in a controlled order before converting live transactions or relying on reports. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The module exposes general, banking-rules, mapping-setup, account-type-details, Plaid environment, income-statement modification, currency-rates, class, budget-categories and approval setting groups. Not every organisation needs every group.

Optional mapping tabs become relevant only when their source modules are active. For example, warehouse mappings should be completed before converting stock imports, exports, opening stock or loss adjustments.

Use a controlled test period and compare the Trial Balance, General Ledger and source CRM documents before live rollout.

Step-by-step workflow

  1. Confirm the organisation's accounting policies and opening date.
  2. Configure general settings without enabling broad automatic conversion.
  3. Build or import the Chart of Accounts.
  4. Configure account-type details, classes and currency rates where used.
  5. Complete all mappings relevant to active CRM and optional modules.
  6. Enter opening balances through the approved method.
  7. Test one invoice, payment, expense, bill and bank reconciliation.
  8. Enable automation only after the test entries and reports are correct.

Important fields and decisions

General settingsSet financial year, accounting basis, close-books controls and default behaviour.
Chart of AccountsCreate or import the ledger structure and verify account types.
MappingsConnect CRM transaction types, taxes, payment modes, categories and items to ledger accounts.
BankingAdd bank accounts and decide whether feeds or file import will be used.
ApprovalsConfigure project budget, imprest and claim approval chains where required.
ReportsValidate opening balances using Trial Balance and Balance Sheet.

What happens after completion

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Take an approved opening-balance snapshot.
  • Do not import duplicate accounts.
  • Do not enable mappings for inactive workflows merely to fill fields.
  • Document every default account and approval decision.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:invoicepaymentexpensebankingreconciliationChart of Accountssupplier billcheckbudgetproject budgetimprestclaimvendorreport
Configure general Accounting settings →Chart of Accounts overview →Accounting mapping setup overview →Configure Accounting approval workflows →Accounting report centre overview →Accounting & Bookkeeping module overview →