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Employee Record Centre · How-to guide

Understand the Employee Record Centre tabs

Use each v1.3.0 tab for its intended record, approval, document, history or automation task.

Audience: HR administrators and authorised managersPermission: Human Resource Management: ViewModule v1.3.0
Exact navigation Admin Area → Human Resources → Employee Record Centre → Select employee
Code-backed scope These instructions follow Human Resource Management v1.3.0. Use only controls visible to your permission level and confirm the saved record or audit entry after every action.

What you need before you start

  • Access to Admin Area → Human Resources → Employee Record Centre → Select employee.
  • The Human Resource Management: View capability or administrator access.
  • The correct employee, record, period or authorised evidence.

How to do it

  1. Open the employee.
  2. Use Current Record for operational data.
  3. Use Approval Queue for pending controlled changes.
  4. Use Documents for current files, metadata and versions.
  5. Use Change History for all amendment requests.
  6. Use Automation for downstream synchronisation logs.

Fields and options

Current RecordAuthoritative encrypted operational payload.
Approval QueuePending protected changes; Approve & Apply or Reject.
DocumentsCurrent document and version lifecycle.
Change HistoryReference, changed fields, reason, status and decision.
AutomationTarget record, target ID, status and details.

What the module checks

  • The action is permission-aware.
  • Required values must pass the exact server-side validation.
  • Verify the saved record and audit/log result.

What happens next

The module saves the permitted change and records the resulting status, version, delivery or synchronisation evidence. Reopen the relevant register and verify it.

Troubleshooting

  • If the control is missing, confirm the required HRM permission and module version 1.3.0.
  • If saving fails, correct the exact field or state named in the validation message.
  • If an email/automation is missing, review the module delivery/audit log and host cron/mail settings.
HR data safety Restrict identity, right-to-work, payroll, bank, health, disciplinary and document information to authorised staff. Do not place protected values in free-text notes, email recipients or screenshots.
Browse connected topics: employee record centre
Use the Employee Record Centre →Open a current employee record →Understand Employee Record Centre permissions →