Understand rota availability rules
Apply the exact v1.3.0 unavailable and available-window checks used while parsing shift rows.
Exact navigation Admin Area → Human Resources → Workforce Rota & Notifications
Code-backed scope These instructions follow Human Resource Management v1.3.0. Use only controls visible to your permission level and confirm the saved record or audit entry after every action.
What you need before you start
- Access to Admin Area → Human Resources → Workforce Rota & Notifications.
- The Human Resource Management: View capability or administrator access.
- The correct employee, record, period or authorised evidence.
How to do it
- Record availability before building the rota.
- If Unavailable is stored, do not add a shift on that date.
- If a from/to window is stored, keep the shift inside it.
- Save the rota and correct the exact shift named in any validation message.
What the module checks
- Unavailable blocks the shift.
- A stored time window requires the shift to fall within the recorded window.
- Start/end must be different; unavailable forces time fields empty.
What happens next
The module saves the permitted change and records the resulting status, version, delivery or synchronisation evidence. Reopen the relevant register and verify it.
Troubleshooting
- If the control is missing, confirm the required HRM permission and module version 1.3.0.
- If saving fails, correct the exact field or state named in the validation message.
- If an email/automation is missing, review the module delivery/audit log and host cron/mail settings.
HR data safety Restrict identity, right-to-work, payroll, bank, health, disciplinary and document information to authorised staff. Do not place protected values in free-text notes, email recipients or screenshots.
Browse connected topics: rota eligibility compliance