Understand sensitive Employee Record Centre fields

Identify the v1.3.0 fields that trigger controlled approval and prevent protected values from appearing in ordinary notifications.

What you need before you start

• Access to Admin Area → Human Resources → Employee Record Centre → Select employee → Current Record.
• The Human Resource Management: View capability or administrator access.
• The correct employee, record, period or authorised evidence.

How to do it

1. Open the Current Record tab.
2. Identify fields marked as sensitive/controlled, particularly employment identifiers, right-to-work, payroll, screening and protected governance data.
3. Submit the change with a reason.
4. If you do not have Approve permission, confirm a pending request appears in Approval Queue.
5. Ensure notifications mention changed field names only, not protected before/after values.

What the module checks

• Any changed field marked sensitive enters controlled approval unless the editor has Approve permission.
• The encrypted change request stores before/after payload evidence and hashes.
• Administrative notification content excludes sensitive field values.

What happens next

The module saves the permitted change and records the resulting status, version, delivery or synchronisation evidence. Reopen the relevant register and verify it.

Troubleshooting

• If the control is missing, confirm the required HRM permission and module version 1.3.0.
• If saving fails, correct the exact field or state named in the validation message.
• If an email/automation is missing, review the module delivery/audit log and host cron/mail settings.

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