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Accounting & Bookkeeping · How-to guide

Use account registers

Review ledger activity by account, inspect balances and trace transactions back to their source records.

Audience: Accounting staffFeature: RegistersModule v1.4.5
Feature pathAccounting → Registers
Before you beginThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Registers: View. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What this feature does

Review ledger activity by account, inspect balances and trace transactions back to their source records. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The module includes a general registers table, a user-register view and filters. Registers provide operational detail, while General Ledger and Account History reports provide formal report views.

Manual register transactions have a dedicated add/edit action and should carry a clear reference.

Bank-account registers can also appear within Banking and reconciliation workflows.

Step-by-step workflow

  1. Open Registers.
  2. Select the account or register.
  3. Set the required period and filters.
  4. Review opening, debit, credit and running-balance values.
  5. Open unusual source references.
  6. Compare bank registers with reconciliation and general-ledger reports.
  7. Export or retain evidence according to policy.

Important fields and decisions

Account selectorChoose the ledger or user register to inspect.
Date and filter controlsNarrow the transaction list.
Debit and credit columnsShow the account-side movement.
Running balanceShows cumulative effect within the register context.
Source referenceLinks the accounting line to its origin where available.

What happens after completion

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Use the same date range when comparing reports.
  • Investigate unexplained manual transactions.
  • Do not delete a line merely because it is unexpected.
  • Confirm currency context for foreign-currency activity.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:bankingreconciliationChart of Accountscheckreportcurrencyapprovalmappingdouble-entryclass
Add or edit a manual register transaction →Filter and export account registers →Use General Ledger, Journal and Trial Balance reports →Use posted bank transactions and the banking register →Chart of Accounts overview →Create and edit a Chart of Accounts account →