Britixo Real Estate Practice Management.
Real Estate and Property Management in Britixo Practice Management Software | UK Compliant.
The real estate and property management industry in the UK is fast-paced, client-driven, and detail-heavy. Estate agents, letting agencies, and property managers must balance multiple priorities—coordinating listings, arranging viewings, handling contracts, managing tenant communications, and ensuring legal compliance. Without the right system, this work quickly becomes scattered across emails, spreadsheets, and paper files, leading to inefficiencies and missed opportunities. Britixo Practice Management Software UK offers a centralised, secure platform designed to handle the unique demands of property professionals. Whether you’re managing a single office or multiple locations, Britixo keeps your data, tasks, and client relationships in one organised space.
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britixo The Leading Property & Real Estate
Practice Management Software UK.
Centralised Property Listings and Client Records.
Britixo lets you store all your property details and client interactions in one GDPR-compliant system.
You can:
Maintain an up-to-date database of sales and rental listings.
Keep landlord, tenant, and buyer profiles with full history.
Store images, floor plans, and legal documents in one secure location.
Quickly search for properties matching a client’s requirements.
This eliminates the need to juggle multiple systems and ensures no opportunity slips through the cracks.
Real estate management is more than just listing properties—it’s about managing relationships, approvals, client requests, and financial flows all in one place. Britixo’s Real Estate module has been designed to bring company administrators, agents, brokers, and clients together under one unified platform. With powerful dashboards, approval processes, and client-facing features, Britixo ensures transparency, consistency, and efficiency in every step of the property lifecycle. Below you’ll find the complete guide, with each area explained in detail.
Managing viewings and property inspections can be time-consuming, especially when coordinating between landlords, tenants, and prospective buyers. Britixo’s scheduling tools make it simple:
Book viewings directly into the shared team calendar.
Send automated confirmations and reminders to clients.
Avoid double bookings with real-time calendar visibility.
Track attendance and follow-ups after each appointment.
This means smoother scheduling and better communication with clients.
From tenancy agreements to property sale contracts, keeping documents organised and secure is essential. Britixo provides:
Secure upload and storage with version history.
E-signature integration for faster deal closures.
Automatic linking of documents to the relevant property or client record.
Controlled access to sensitive files for compliance and security.
With everything stored centrally, you can access and share the right document in seconds.
Property management involves multiple financial transactions—rent collection, deposit returns, sales commissions, and contractor payments. Britixo streamlines these processes:
Generate VAT-compliant invoices in seconds.
Integrate with Stripe, GoCardless, or bank transfer for fast payments.
Record and track deposits, maintenance costs, and fees.
Run financial reports to see your revenue performance at a glance.
This ensures financial transparency and reduces time spent chasing payments.
Britixo’s automation tools are tailored to help property professionals stay ahead:
Send rent due reminders to tenants automatically.
Create maintenance requests from incoming emails.
Generate follow-up tasks after property viewings.
Notify landlords when inspections are completed.
By reducing manual admin, your team can focus on building client relationships and closing deals.
Most property management software charges by per unit or (per property or tenant), which can quickly become expensive for growing agencies. Others are US-centric, lacking UK VAT invoicing or GDPR focus.
britixo What exactly you can manage?
core features of real estate module.
The Dashboard in Britixo Property Management Software UK is your instant command centre—bringing together sales, rentals, property status, and performance data in one clean, real-time view. Instead of juggling spreadsheets or chasing updates from multiple team members, you get a clear, interactive overview of your entire property business in seconds.
On the sales side, you can instantly see what’s For Sale, what’s Sold, and what’s in the Selling stage, along with total sale income so you know exactly where your pipeline stands. Property Status updates show which listings are active, pending, rented, or withdrawn, ensuring every team member works with the same accurate information.Requests are just as easy to track. With Sale Request by Status and Rental Request by Status, you can see at a glance whether enquiries are new, in negotiation, or closed. Britixo also breaks down interest by property type—whether it’s flats, commercial units, or family homes—so you can focus marketing where demand is highest.For lettings, the dashboard tracks Rental Income by For Lease, Rented, and Available, helping you monitor occupancy rates and identify income gaps. And if you operate in multiple locations, Top City Properties pinpoints your best-performing markets so you know where to invest your efforts.
Highlights:
Real-time insight into sales, rentals, and income.
Demand tracking by property type for smarter marketing.
Request management to boost conversion rates.
Top city analysis for location-based growth.
The Britixo Dashboard isn’t just a reporting tool—it’s a strategic control hub. Every figure, status, and request is right there, updated in real time, giving you the clarity to make faster, more profitable decisions and keep your UK property business ahead of the competition.
Managing relationships with property owners / landlords is the backbone of any successful real estate or letting agency. With Britixo Property Management Software UK, Property Owner Management is streamlined, centralised, and completely transparent—helping you maintain trust, improve communication, and maximise revenue opportunities.
Every owner profile is stored in one secure, GDPR-compliant location, including contact details, property portfolio, financial arrangements, and communication history. This means no more scattered records or missed updates—your team can instantly access complete owner information from anywhere, whether in the office or on-site.
Britixo also makes it simple to link each property owner to their specific units, enabling you to monitor performance, rental income, maintenance status, and outstanding actions in real time. Owners can even be given secure portal access to view reports, statements, and key updates without the need for constant phone calls or email threads.
Financial transparency is a key strength—Britixo keeps detailed records of rental payments, commissions, and expenses, so owners can clearly see how their investments are performing. This reduces disputes, builds confidence, and strengthens long-term partnerships.
Maintenance requests and approvals can be logged and tracked directly against each owner’s properties, ensuring prompt action and clear accountability. Automated alerts mean neither you nor the owner ever misses an important update.
Punchy Highlights:
Centralised owner profiles with complete property links.- Secure, GDPR-compliant data management.
- Real-time performance tracking for each property.
- Transparent financial records to build trust.
- Automated alerts for faster communication.
Centralised owner profiles with complete property links.
Secure, GDPR-compliant data management.
Real-time performance tracking for each property.
Transparent financial records to build trust.
Automated alerts for faster communication.Your staff are the driving force behind every successful property business. Whether it’s sales agents, lettings coordinators, or administrative teams, managing your company staff effectively is crucial for productivity, accountability, and client satisfaction. Britixo Property Management Software UK makes this effortless with a centralised staff management system that keeps everything organised and transparent.
Every staff member has their own secure profile containing role, contact details, assigned properties, active tasks, performance metrics, and permissions. You can set role-based access to ensure sensitive data is only available to the right people, protecting both client information and internal business operations.
Britixo makes staff coordination simple—managers can track workloads, monitor task completion, and quickly reassign responsibilities when priorities change. This is especially powerful for multi-branch agencies, where real-time visibility ensures the right person is always working on the right property.
Performance tracking tools give you insights into staff contributions—number of properties managed, sales closed, viewings arranged, or requests processed—helping identify both top performers and areas for improvement. And because Britixo integrates communication logs, you can see how staff are interacting with clients, ensuring service standards remain high.
Training new team members becomes easier, too. With centralised access to properties, tasks, and workflows, they can get up to speed faster and work efficiently from day one.
Punchy Highlights:
- Centralised staff profiles with clear role definitions.
- Role-based permissions for secure access control.
- Performance tracking to drive accountability.
- Workload visibility for smarter task allocation.
- Faster onboarding with ready-to-use workflows.
Centralised staff profiles with clear role definitions.
Role-based permissions for secure access control.
Workload visibility for smarter task allocation.Britixo’s Company Staff Management feature ensures your team works as one coordinated unit, improving efficiency, boosting productivity, and delivering consistent results across your entire property business.
Your real estate agents are the face of your business—they drive property sales, build client relationships, and ultimately generate revenue. Britixo Property Management Software UK gives you powerful tools to manage agents efficiently, monitor performance, and keep them connected to the wider business goals.
Each agent has a secure profile containing contact details, role, assigned properties, client portfolio, and communication history. You can track which listings they are managing, monitor the status of each deal, and ensure they have access to the right information to serve clients effectively.
Britixo’s agent performance insights show you real-time data on properties sold, viewings arranged, and client requests handled. This helps identify top performers, reward success, and pinpoint where extra support or training may be needed.
Agent communication is fully integrated—emails, messages, and notes are logged against client and property records, ensuring nothing gets lost and handovers are seamless if another team member needs to step in. Managers can also set permissions to control access to sensitive data, protecting client privacy while empowering agents to work independently.
The system supports multi-office or franchise models, allowing you to manage agents across different locations while keeping performance reporting consistent. Agents benefit from mobile access, enabling them to update records, book viewings, and follow up with clients directly from the field.
Punchy Highlights:
- Full agent profiles with property and client links.
- Performance tracking for sales, rentals, and client service.
- Integrated communication logs for clear records.
- Permission controls for secure data handling.
- Mobile-ready for on-the-go property updates.
Full agent profiles with property and client links.
Mobile-ready for on-the-go property updates.With Britixo’s Real Estate Agent Management, you’re not just tracking staff—you’re empowering your agents to close more deals, serve clients better, and grow your business faster.
Business brokers play a critical role in connecting buyers and sellers of commercial properties and businesses. Their work demands precision, discretion, and seamless coordination. Britixo Property Management Software UK offers a dedicated Business Brokers Management feature to keep every broker’s profile, portfolio, and performance data centralised and easy to manage.
Each broker has their own secure profile, containing professional details, assigned listings, and client relationships. Whether they are handling a single high-value commercial property or a portfolio of businesses, you can track progress at every stage—from listing to closing the deal.
Britixo enables managers to monitor broker performance in real time, including the number of active listings, closed deals, and enquiries received. This ensures accountability while helping identify top performers and areas where additional training or support might be needed.
Communication with clients is automatically logged within the system—every email, message, and document is linked to the relevant property or business listing. This not only improves transparency but also ensures smooth handovers if a different broker needs to take over a transaction.
You can also assign role-based permissions, giving brokers the tools they need while protecting sensitive data. For agencies operating across multiple offices or regions, Britixo provides a consistent way to manage brokers while allowing them the flexibility to work independently.
Punchy Highlights:
- Complete broker profiles linked to properties and clients.
- Performance analytics for active and closed deals.
- Centralised communication logs for full transparency.
- Role-based access controls for secure operations.
- Multi-location support for expanding broker networks.
Complete broker profiles linked to properties and clients.
Multi-location support for expanding broker networks.With Britixo’s Business Brokers Management, your brokerage team gains the structure, insights, and tools to close deals faster, deliver exceptional service, and maintain client trust—all from one central platform.
At the heart of any real estate or lettings business is the property itself—and managing those assets efficiently is the key to profitability. Britixo Property Management Software UK gives you a complete, centralised property control hub, combining every management tool you need into one secure, easy-to-use platform.
From listing to letting or selling, every property has a dedicated profile containing its details, ownership records, associated agents, and financial data. You can apply Advanced Filters to find exactly what you need—searching by location, price range, property type, or custom attributes. Map View provides an instant visual of your portfolio, making it easy to see market coverage and plan new opportunities.
Operational control is built in. Expense Management tracks maintenance costs and improvements, while dedicated modules for Pool/Exterior and Interior Management keep detailed records of upgrades, repairs, and inspections. Room Management ensures each unit’s layout, features, and conditions are logged for both marketing and compliance purposes.
Britixo also simplifies Owner Management and Business Broker Management, ensuring every property is correctly linked to its responsible contact. Approval Management keeps your listings accurate and compliant, while Buy Request and Rental Request Management track interest from potential buyers or tenants, ensuring no enquiry slips through the cracks. For ongoing operations, Tenant Management helps you oversee occupancy, payments, and lease agreements with ease.
Punchy Highlights:
- Centralised property profiles from listing to closing.
- Advanced filtering and map view for fast searches.
- Expense and maintenance tracking for full cost control.
- Integrated request and tenant management for efficiency.
- Approval workflows to keep data accurate and compliant.
Advanced filtering and map view for fast searches.
Expense and maintenance tracking for full cost control.
Approval workflows to keep data accurate and compliant.Britixo turns property management into a streamlined, transparent, and highly organised process, freeing your team to focus on growth, client satisfaction, and maximising returns.
Accuracy and compliance are everything in the property sector. A single outdated listing, incorrect price, or unverified document can lead to lost sales, unhappy clients, or even legal issues. Britixo Property Management Software UK’s Approval Management feature ensures every property, request, and update is reviewed and authorised before it goes live, keeping your operations professional, consistent, and compliant.
With Approval Management, you can set custom workflows so listings, contracts, buy requests, and rental requests are automatically flagged for review. This gives managers the chance to check details like property descriptions, images, pricing, and ownership records before they appear on portals, client dashboards, or public listings.
The system supports multi-level approval chains, meaning certain updates can be auto-approved for trusted team members, while sensitive changes—like legal documents or final sales prices—require senior authorisation. Every decision is recorded in a secure audit log, providing a clear trail for accountability and compliance.
By controlling approvals within Britixo, you also reduce the risk of errors and miscommunication. Agents, brokers, and staff can submit changes directly through the platform, where they are instantly visible to approvers. Notifications keep everyone informed of the approval status, ensuring there are no bottlenecks or forgotten tasks.
Punchy Highlights:
- Prevents errors by reviewing data before it goes live.
- Compliance-ready audit logs for full accountability.
- Custom workflows for different approval needs.
- Real-time notifications to keep teams updated.
- Multi-level authorisations for sensitive changes.
Real-time notifications to keep teams updated.
Multi-level authorisations for sensitive changes.Britixo’s Approval Management is more than a safety net—it’s a quality control system that protects your brand, safeguards compliance, and ensures every property transaction is based on accurate, authorised information.
Handling rental enquiries efficiently is key to keeping occupancy rates high and tenants satisfied. Britixo Property Management Software UK’s Rental Request Management feature ensures every rental lead is captured, tracked, and actioned—so no opportunity slips through the cracks.
From the moment a potential tenant submits an enquiry, Britixo automatically logs the request against the relevant property and creates a full record including contact details, preferences, and any supporting documents. This gives your team instant access to all the information they need to respond quickly and professionally.
Requests are categorised by status—such as New, In Progress, or Closed—so managers can monitor workload, ensure follow-ups happen on time, and identify where bottlenecks might be slowing down the process. Britixo also breaks down requests by property type, helping you see which rentals are in highest demand and shaping your marketing efforts accordingly.
For agencies managing large portfolios, this system provides a clear, prioritised view of rental demand across multiple locations. Automated reminders and notifications keep your team on track, while integration with tenant screening tools and document management ensures you can move from enquiry to signed lease without unnecessary delays.
By centralising all rental requests in one platform, Britixo removes the risk of lost emails, missed calls, or misfiled forms—helping you deliver a smooth, professional experience for every prospective tenant.
Punchy Highlights:
- Centralised rental enquiry tracking for full visibility.
- Status categorisation to streamline follow-ups.
- Demand insights by property type and location.
- Automated notifications to prevent delays.
- Faster enquiry-to-lease process for higher occupancy.
Centralised rental enquiry tracking for full visibility.With Britixo’s Rental Request Management, you can convert more enquiries into tenancies, keep landlords happy, and maintain a consistent flow of rental income.
Strong tenant relationships are the foundation of a stable and profitable rental business. Britixo Property Management Software UK’s Tenant Management feature gives you a centralised, organised, and secure way to store tenant details, track tenancy agreements, and manage ongoing communication—all in one place.
Each tenant profile contains complete contact information, lease start and end dates, rental payment history, deposit details, and any linked documents, such as signed agreements or compliance certificates. This ensures your team can access accurate tenant records instantly, whether in the office or on-site.
With Britixo, you can monitor payment status in real time, automatically flag overdue rent, and generate reminders for upcoming payments or lease renewals. For tenants with multiple properties or shared tenancies, the system keeps records clear and easy to navigate, avoiding confusion and disputes.
Communication is streamlined, too. Messages, maintenance requests, and updates can be logged directly against the tenant record, so all interactions are documented and accessible to authorised staff. This creates a transparent history of communication, which is invaluable in resolving disputes or maintaining service standards.
Britixo also supports GDPR compliance by ensuring tenant data is securely stored and accessible only to those with appropriate permissions. This not only protects sensitive information but also reassures tenants that their personal details are being handled responsibly.
Punchy Highlights:
- Comprehensive tenant profiles with full lease history.
- Automated payment and renewal reminders.
- Linked documents for easy access and compliance.
- Integrated communication logs for transparency.
- Secure, GDPR-compliant data handling.
With Britixo’s Tenant Management, you can deliver a professional, organised, and responsive rental experience that keeps tenants satisfied, landlords reassured, and occupancy rates consistently high.
In property management, the right data at the right time can mean the difference between a thriving portfolio and missed opportunities. Britixo Property Management Software UK’s Reports feature gives you detailed, real-time insights into every part of your business—from rental income tracking to occupancy trends—so you can make informed, profitable decisions.
With Britixo, you can generate specialised reports including:
Rent Paid Report – Track all rental payments, see who’s up to date, and quickly identify overdue accounts.
Vacant Rental Property Report – Spot empty units and prioritise marketing to fill them faster.
Unit Property Rental Report – Monitor performance across your rental portfolio, property by property.
Delinquent Tenants Report – Identify and address late or missed payments before they escalate.
Leases Ending Report – Get advance notice of expiring leases to plan renewals or re-lettings.
Vacant Sale Property Report – Keep sales teams focused on properties that need the most attention.
Unit Property Sold Report – Analyse sales performance to improve pricing and marketing strategies.
All reports can be filtered by date range, location, property type, or staff member, giving you the exact view you need for accurate decision-making. Data is presented in clear tables and visual charts, making it easy to share insights with staff, landlords, or investors.
Punchy Highlights:
- Real-time business insights across sales and rentals.
- Custom filtering for targeted reporting.
- Forecasting support for renewals and vacancies.
- Instant report generation for fast decision-making.
- Data visualisation for clear communication.
With Britixo’s Reports feature, you’re not just collecting numbers—you’re turning data into action that keeps your property business profitable, compliant, and ahead of the competition.
britixo Fully UK Compliant real estate management software.
The UK property market is governed by strict legal requirements, from GDPR to tenancy deposit protection. Britixo helps you stay compliant with:
Secure, encrypted data handling.
Audit trails for all activity.
Role-based access to sensitive information.
Easy retrieval of historical records for legal checks.
This gives you peace of mind and protects your business reputation.
Improved Efficiency: Centralise operations into one system.
Better Client Service: Respond faster with complete information at your fingertips.
Enhanced Communication: Keep landlords, tenants, and buyers informed at every stage.
Financial Control: Track income, expenses, and deposits accurately.
Scalable Growth: Add new offices, agents, and properties without changing systems.
Britixo Practice Management Software UK provides real estate and property management firms with all the tools they need to run a streamlined, compliant, and client-focused operation. From managing property listings and scheduling viewings to handling contracts, finances, and communications, Britixo keeps everything in one secure, easy-to-use platform.
With Britixo, you can spend less time on admin and more time growing your property portfolio, securing deals, and delivering exceptional service to your clients.
Britixo.
Secure. Compliant.
Built for British businesses.
Free 14-Day Trial - NO CC REQUIRED*