Configure weekly automatic rota distribution
Set the weekday/time used by the host cron to distribute the marked rota for the next Monday.
Exact navigation Admin Area → Human Resources → Workforce Rota & Notifications → Notification & Builder Settings
Code-backed scope These instructions follow Human Resource Management v1.3.0. Use only controls visible to your permission level and confirm the saved record or audit entry after every action.
What you need before you start
- Access to Admin Area → Human Resources → Workforce Rota & Notifications → Notification & Builder Settings.
- The Human Resource Management: Settings and Approve capability or administrator access.
- The correct employee, record, period or authorised evidence.
How to do it
- Enable weekly automatic distribution.
- Choose Distribution day (Monday to Sunday).
- Enter Distribution time in 24-hour format.
- Save settings.
- Create the rota whose week starts on the next Monday.
- Choose Use weekly automatic send and save it.
- Run/allow the host cron after the configured day and time; review Delivery Log.
Fields and options
Distribution dayISO day 1–7; invalid values fall back to Friday.
Distribution timeValid HH:MM; default 16:00.
Weekly targetRead-only next rota week; the rota must start on next Monday.
Marked rotadistribution_mode weekly_auto, auto_weekly 1, status scheduled.
What the module checks
- Cron sends only non-cancelled/non-archived target-week rotas whose last_distributed_version is lower than version_no.
- The module cron hook is throttled to once every 15 minutes.
What happens next
The module saves the permitted change and records the resulting status, version, delivery or synchronisation evidence. Reopen the relevant register and verify it.
Troubleshooting
- If the control is missing, confirm the required HRM permission and module version 1.3.0.
- If saving fails, correct the exact field or state named in the validation message.
- If an email/automation is missing, review the module delivery/audit log and host cron/mail settings.
HR data safety Restrict identity, right-to-work, payroll, bank, health, disciplinary and document information to authorised staff. Do not place protected values in free-text notes, email recipients or screenshots.
Browse connected topics: rota distribution notificationshrm automation