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Accounting & Bookkeeping · How-to guide

Manage, correct and delete transfers

Review transfer history and correct an erroneous inter-account movement through the supported lifecycle.

Audience: Finance managersFeature: Transfer managementModule v1.4.5
Feature pathAccounting → Transfer
Before you beginThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Transfer: View/Edit/Delete. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What this feature does

Review transfer history and correct an erroneous inter-account movement through the supported lifecycle. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The controller provides delete_transfer and transfer_bulk_action. Because a transfer affects two accounts, every correction must be reviewed on both sides.

If the original transfer occurred but was classified incorrectly, a correcting entry may be more appropriate than deletion.

Bank reconciliation is the final verification that both statement movements are represented.

Step-by-step workflow

  1. Open the transfer and compare it with both bank statements.
  2. Check whether feed rows are matched.
  3. Unmatch incorrect feed relationships first where required.
  4. Use edit only when policy allows and the period is open.
  5. Use delete only for an erroneous unused transfer.
  6. Create the corrected transfer.
  7. Reconcile both accounts and retain the correction note.

Important fields and decisions

Transfer recordShows from account, to account, date, amount and reference.
Matched bank rowsCan exist on both account statements.
Delete actionRemoves the Accounting transfer and changes both account balances.
Bulk actionApplies to selected transfer records.
Correction evidenceExplains why the original was wrong.

What happens after completion

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Do not delete one side manually.
  • Do not leave bank-feed rows matched to a deleted transfer.
  • Respect closed periods.
  • Review later reconciliations for impact.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:bankingreconciliationjournal entrytransfercheckreportapprovalmappingdouble-entry
Create a bank transfer →Unmatch or correct a bank transaction →Reopen or restore a bank reconciliation →Use transaction and account audit reports →Journal entries overview →Create and edit a journal entry →