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Accounting & Bookkeeping · How-to guide

Use transaction and account audit reports

Investigate ledger activity through Account History, Recent Transactions, Transaction Detail by Account and Transaction List by Date.

Audience: Accounting staff and auditorsFeature: Transaction audit reportsModule v1.4.5
Feature pathAccounting → Reports → Bookkeeping / Transaction reports
Before you beginThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Reports: View. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What this feature does

Investigate ledger activity through Account History, Recent Transactions, Transaction Detail by Account and Transaction List by Date. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The report controller exposes Account History, Recent Transactions, Transaction Detail by Account and Transaction List by Date. These reports complement the ledger and journal.

For bank-specific evidence, use banking register and reconciliation reports. For customer or vendor balances, use ageing reports.

If a transaction was deleted, the current ledger report may not show it; use Britixo activity and organisational audit records as applicable.

Step-by-step workflow

  1. Choose the audit question and appropriate report.
  2. Set account and exact dates.
  3. Review transaction references and descriptions.
  4. Open source records for exceptions.
  5. Compare debits and credits with the General Ledger.
  6. Check recent edits or deletions through available activity logs.
  7. Export the filtered evidence.

Important fields and decisions

Account HistoryShows activity and changes for a selected account.
Recent TransactionsSurfaces recently posted activity.
Transaction Detail by AccountLists detailed lines grouped by account.
Transaction List by DateChronological transaction listing.
FiltersAccount, date, type or other available criteria.
Source referenceLinks audit evidence to the originating workflow.

What happens after completion

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Do not rely on description alone.
  • Review transactions around period end.
  • Investigate duplicate amounts and references.
  • Keep exported audit data secure.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:bankingreconciliationChart of Accountsvendorcheckreportapprovalmappingdouble-entryexpensetaxcustomers
Use General Ledger, Journal and Trial Balance reports →Use account registers →Review the activity log →Export, print and filter Accounting reports →Accounting report centre overview →Use Balance Sheet reports →