Britixo CRMBritixo CRM Enterprise Help Centre
Accounting & Bookkeeping · How-to guide

Export, print and filter Accounting reports

Produce controlled PDF, spreadsheet or printed outputs with enough filter context to be reproducible.

Audience: Finance staffFeature: Report outputModule v1.4.5
Feature pathAccounting → Reports → open report
Before you beginThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Reports: View. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What this feature does

Produce controlled PDF, spreadsheet or printed outputs with enough filter context to be reproducible. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The module includes a shared report view and covert_pdf_report action, plus specific Excel exports such as journals, banking feeds and project budgets.

The help centre's Print button formats the documentation article; it is separate from the Accounting report's own export actions.

A static export reflects the ledger at generation time and does not update when later transactions change.

Step-by-step workflow

  1. Open the report and set every filter.
  2. Run and review the on-screen result.
  3. Open detail for unusual totals.
  4. Choose the supported PDF, Excel, print or browser output.
  5. Verify title, period, filters and totals in the file.
  6. Name and store it according to policy.
  7. Regenerate from Britixo when data changes rather than editing the output as the system record.

Important fields and decisions

Date or as-of filterMust be visible or documented.
Account, customer, vendor or budget filterDefines report scope.
Cash or accrual basisLabel where relevant.
Hide zero rowsChanges presentation only.
PDF conversionUses the module's report PDF action.
Spreadsheet exportAvailable on selected workflows and reports.
Generated timestampSupports evidence control.

What happens after completion

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Do not distribute unfiltered financial data.
  • Do not hide zero rows when completeness requires them.
  • Check page breaks and currency labels.
  • Protect exported files.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:bankingreconciliationvendorcheckbudgetproject budgetreportcurrencyapprovalmappingdouble-entryexpensetaxcustomers
Accounting report centre overview →Use transaction and account audit reports →Use bank reconciliation reports →Use Accounting budget reports →Use Balance Sheet reports →Use Profit & Loss reports →