Record employee rota availability

Create or update the unique employee/date availability record used by v1.3.0 shift validation.

What you need before you start

• Access to Admin Area → Human Resources → Workforce Rota & Notifications → Employee Availability.
• The Human Resource Management: Create capability or administrator access.
• The correct employee, record, period or authorised evidence.

How to do it

1. Select an eligible Employee.
2. Choose the Date.
3. Select Available, Preferred or Unavailable.
4. For Available/Preferred, enter both Available from and Available to, or leave both blank.
5. Enter optional Notes up to 500 characters.
6. Click Save Availability.
7. Confirm the record appears in the availability list.

Fields and options

What the module checks

• One record per employee/date; saving again updates it.
• Start and end time must be valid and different.
• The list loads recent availability from 14 days ago, capped at 250 rows.

What happens next

The module saves the permitted change and records the resulting status, version, delivery or synchronisation evidence. Reopen the relevant register and verify it.

Troubleshooting

• If the control is missing, confirm the required HRM permission and module version 1.3.0.
• If saving fails, correct the exact field or state named in the validation message.
• If an email/automation is missing, review the module delivery/audit log and host cron/mail settings.

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