Understand the employee-record RTW transition notification
Understand when an applied v1.3.0 record change triggers the safe operations email for newly verified Right to Work.
Exact navigation Admin Area → Human Resources → Employee Record Centre → Select employee → Current Record / Workforce Rota & Notifications → Settings
Code-backed scope These instructions follow Human Resource Management v1.3.0. Use only controls visible to your permission level and confirm the saved record or audit entry after every action.
What you need before you start
- Access to Admin Area → Human Resources → Employee Record Centre → Select employee → Current Record / Workforce Rota & Notifications → Settings.
- The Human Resource Management: View capability or administrator access.
- The correct employee, record, period or authorised evidence.
How to do it
- Enable RTW completion notifications and configure authorised recipients.
- Apply or approve an employee change that moves the RTW outcome into a verified state.
- Open the rota Delivery Log and Audit Log.
- Confirm the safe operational message was attempted/sent.
- Confirm the employee now appears in eligible rota selectors when the profile is active.
What the module checks
- The notification is transition-based and uses the applied authoritative payload.
- The message includes safe operational fields only and excludes identity numbers, share codes, bank details and protected answers.
- A notification failure is logged and does not roll back the employee-record update.
What happens next
The module saves the permitted change and records the resulting status, version, delivery or synchronisation evidence. Reopen the relevant register and verify it.
Troubleshooting
- If the control is missing, confirm the required HRM permission and module version 1.3.0.
- If saving fails, correct the exact field or state named in the validation message.
- If an email/automation is missing, review the module delivery/audit log and host cron/mail settings.
HR data safety Restrict identity, right-to-work, payroll, bank, health, disciplinary and document information to authorised staff. Do not place protected values in free-text notes, email recipients or screenshots.