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Accounting & Bookkeeping · How-to guide

Create and manage an Accounting bank account

Add the bank or cash account used by feeds, registers, checks, transfers and reconciliation.

Audience: Finance administratorsFeature: Bank accountModule v1.4.5
Feature pathAccounting → Banking → Bank Accounts
Before you beginThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Banking: Create or Edit. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What this feature does

Add the bank or cash account used by feeds, registers, checks, transfers and reconciliation. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

Bank accounts are module records connected to ledger accounts. The controller provides bank-account list, data lookup and delete actions, plus Plaid connection and update actions.

A bank account can be used without Plaid by importing transactions or entering them manually.

Deleting a bank account with transaction history can damage reconciliation continuity; deactivate or retain it according to policy.

Step-by-step workflow

  1. Confirm the ledger account already exists in Chart of Accounts.
  2. Open Bank Accounts and choose Add.
  3. Enter the internal bank name and select the ledger account.
  4. Complete currency and bank reference details.
  5. Save and reopen the record.
  6. Configure a feed or import method if required.
  7. Verify the banking register and reconciliation starting point.

Important fields and decisions

Account nameClear internal name for the bank account.
Ledger accountThe Chart of Accounts bank or cash account.
Bank detailsReference information used by checks or connections where displayed.
CurrencyMust match the account's operational currency.
Opening or current balanceEnter only through the approved cut-over process.
Connection stateIndicates whether a feed is connected.

What happens after completion

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Do not create duplicate records for the same physical account.
  • Protect account and routing information.
  • Do not enter the opening balance twice.
  • Review mappings that use the bank account.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:bankingreconciliationChart of AccountstransfercheckreportcurrencyapprovalmappingPlaiddouble-entry
Chart of Accounts overview →Configure Plaid bank-feed settings →Import bank transactions from a spreadsheet →Use posted bank transactions and the banking register →Banking workspace overview →Connect and sync a bank feed →