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Accounting & Bookkeeping · How-to guide

Apply or undo a banking rule

Review rule output on feed transactions and reverse the rule assignment when it produced the wrong treatment.

Audience: Accounting staffFeature: Rule applicationModule v1.4.5
Feature pathAccounting → Banking → Banking Feeds
Before you beginThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Banking: Edit. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What this feature does

Review rule output on feed transactions and reverse the rule assignment when it produced the wrong treatment. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The controller includes an undo_banking_rule action. Undoing the rule assignment is not necessarily the same as reversing an already posted accounting transaction.

If the rule has already created or matched ledger activity, inspect the linked Accounting transaction and correct it through the supported transaction flow.

Rule changes should be tested against future feed rows before reactivation.

Step-by-step workflow

  1. Open the feed and filter rows with an applied rule.
  2. Review the statement description and supporting document.
  3. Confirm the suggested treatment.
  4. If wrong, use Undo Banking Rule before posting where possible.
  5. Correct the rule conditions or deactivate the rule.
  6. Reclassify or match the row correctly.
  7. Review other rows affected by the same rule.

Important fields and decisions

Matched ruleShows which saved rule affected the feed row.
Suggested accounts or categoryMust be checked against the transaction evidence.
Posted stateDetermine whether the row has already created ledger entries.
Undo actionRemoves the rule effect through the module's supported process.

What happens after completion

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Do not undo a rule without checking whether a transaction was posted.
  • Review all historical rows from a faulty rule.
  • Use correction procedures for closed periods.
  • Do not recreate a rule with the same broad condition.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:bankingreconciliationcheckreportapprovalmappingdouble-entryPlaid
Create banking rules →Review, correct or delete converted transactions →Review and edit banking feeds →Use transaction and account audit reports →Banking workspace overview →Create and manage an Accounting bank account →